Privacy Policy

Effective Date: 17 June 2025
Operator: Climpact Pty Ltd
Website: www.climateconnectsydney.com

1. INTRODUCTION

This Privacy Policy explains how Climpact Pty Ltd collects, uses, and protects your personal information when you visit our website or participate in the Climate Connect Sydney event.

2. WHAT WE COLLECT

We may collect:

  • Your name and email address (e.g. via contact or registration forms)

  • Dietary requirements (optional, for event planning)

  • General website analytics data via Squarespace built-in tools

  • Invitation and ticket data collected through EventsAir

We do not collect payment or billing information, as the event is free to attend.

3. HOW WE USE YOUR INFORMATION

We use your information to:

  • Manage guest registration

  • Provide event updates and logistics

  • Conduct optional post -event surveys

  • Monitor website performance

We do not send promotional or marketing emails unless you explicitly opt in.

4. USE OF COOKIES AND ANALYTICS

Our website may use cookies and tracking tools provided by Squarespace to collect anonymised data such as your IP address, browser type, and pages visited. You may manage cookies through your browser settings.

5. PHOTOS & RECORDINGS

We may take photos or videos during the event to capture the experience and help promote future events. By attending, you agree that Climpact Pty Ltd may use your image, voice, or any recordings of you in any format, for example, on our website, social media, or future event materials. This permission is irrevocable and ongoing, and includes the right to share or license the content to others we work with (like partners, sponsors, or media). If you’d prefer not to appear in any photos or recordings, just let us know before or during the event and we’ll do our best to respect your wishes.

6. DATA SHARING

Your registration details may be collected and processed through EventsAir, a third party event management platform. Data shared with EventsAir will be subject to its own privacy policy. Climpact Pty Ltd does not control how EventsAir handles or protects your data and encourages users to review their privacy policy at  https://www.eventsair.com/privacy.

We do not sell or rent your information. We may share limited information with service providers (e.g. invitation management and analytics tools) solely for event or website operation. We may disclose information if required by law.

7. DATA SECURITY

We take reasonable steps to protect your personal information, but no system is completely secure. Data is retained only as long as necessary for the event and site operations.

8. YOUR RIGHTS

You may contact us to request access to or deletion of your personal information.

9. CHANGES TO THIS POLICY

This policy may be updated occasionally. The latest version will always be available on our website.